Job Description
Physicians Team Assistant Location: Greater Vancouver – Hospital-Based
Schedule: Monday–Friday, 9:00–17:00 (40 hours/week)
Salary: 60,000 per annum
We are seeking an organized, proactive, and service-oriented professional to support physicians in a busy hospital setting. This unique role helps free up physicians to focus on patient care by managing non-clinical administrative tasks, maintaining physician workspaces, and coordinating onboarding and community activities.
Why This Role Matters
Physicians deliver vital care every day. Your mission is to ensure their work environment runs smoothly by:
- Managing logistical and administrative details behind the scenes.
- Tracking and escalating issues promptly until resolved.
- Keeping physician areas organized, supplied, and ready.
- Coordinating onboarding, events, and community-building initiatives.
Key Responsibilities
- Conduct daily rounds to check and maintain physician-only spaces, scrubs, and lounges.
- Escalate resource gaps (equipment, facility issues, cleaning needs) and follow up until completion.
- Track open issues in a shared log and provide regular updates to physician leadership.
- Act as the first point of contact for physician feedback and ensure concerns are logged.
- Coordinate onboarding for new physicians (badges, lockers, scrubs, IT access, etc.).
- Organize physician meetings, social events, and professional gatherings.
- Manage physician parking roster and monitor compliance.
- Provide general administrative support, including communication and scheduling assistance.
About You
Experience & Skills - 2+ years in hospital administration, unit clerk, or facilities liaison roles.
- Previous exposure to clinical settings preferred.
- Recent MOA experience an asset
- Strong communicator—diplomatic, approachable, and calm under pressure.
- Proficient with Google Workspace (Sheets, Gmail, Docs) and WhatsApp.
- Highly organized, detail-oriented, and proactive problem-solver.
- Event planning or logistics experience is an asset.
Personal Traits - Self-motivated with strong initiative.
- Service-oriented with a collaborative mindset.
- Able to anticipate needs, take ownership, and follow through consistently.
Requirements - Criminal Record Check.
- Current vaccinations.
What We Offer
- A dynamic hospital-based role in Greater Vancouver.
- The opportunity to directly support physicians who provide life-saving care.
- A professional environment where initiative and ownership are valued.
- Meaningful work that improves physician experience and ultimately patient care.
If you are organized, proactive, and motivated to support physicians, we would love to hear from you.
Apply now for this confidential Physicians Team Assistant opportunity.
Job Tags
Full time, Monday to friday,