Job Description

 

Impact Starts at UNICEF Canada

 

JOIN OUR TEAM AS SENIOR COORDINATOR, GIFT & LEGACY ADMINISTRATION

Are you a natural relationship builder with a passion for meaningful impact? Join UNICEF Canada – one of Canada’s most respected and historic charities – and be part of a high-impact, mission-driven team working across Canada and globally to create a better world for children.

 

We are seeking a talented individual for the role of Senior Coordinator, Gift & Legacy Administration.

 

Position Details

Position Title: Senior Coordinator, Gift & Legacy Administration

Employment Type: Full-time, Permanent ( Vacant – New Role )

Reports to: Director, Legacy & Planned Giving

Direct Reports: 0

Salary Range: $50,700 to $53,000 per year annually with benefits and 3 weeks paid vacation

Work Location: Toronto or Montreal

Work Environment: UNICEF Canada currently operates under a Flexible-Hybrid model that requires team members to attend the office at least 2 days/week.

Why UNICEF & UNICEF Canada?

UNICEF Canada is one of 32 National Committees (NatComs) located in high-income countries around the world . Our team exists to fundraise for UNICEF’s highest priorities, and to work neutrally with governments and the private sector in Canada and internationally to advance the rights and well-being of children and youth.

 

As UNICEF Canada prepares to launch a bold new Strategic Plan in 2026 , raising funds in support of children around the world will remain a key focus. Be part of this next phase of impact!

The Opportunity

 

The Senior Coordinator, Gift & Legacy Administration is an important member of the high value team to support the back-end daily gift processing and donor cultivation, stewardship, and communication activities. The incumbent will demonstrate strong attention to detail, an aptitude for relationship building and communication excellence, in a manner consistent with UNICEF Canada’s mission and vision.

 

Reporting to the Director, Legacy & Planned Giving, this role focuses on timely and accurate estate administration and gift processing preparation while also supporting donor recognition, donor engagement and retention of high value donors, partners and prospects. The Senior Coordinator will liaise across teams and support the development team with operational needs and revenue administration.

 

If you’re energized by purpose-driven work and ready to make a difference, we want to meet you!

 

Key Accountabilities

 

Estate Gift Administration (60%)

• Actively realize gifts within the open estates portfolio and support the honoring of donor legacies.
• Review and respond to estate notifications, updates, and distributions in a timely manner, adhering to all requirements.
• Liaise and coordinate with internal teams and external stakeholders when needed for duties relating to estate administration.
• Ensure Director, Legacy & Planned Giving and authorized signatories are kept abreast and informed on estate matters.
• Craft relevant communications to estate representatives throughout the administration process, including thank you letters, distribution documentation, check-ins, and updating requests.
• Exercise due diligence when reviewing statements of accounts, notices, and releases and identifying any potential issues or complexities on estate files.
• Identify complex and contested estates and work in conjunction with Director, Legacy & Planned Giving and other charitable beneficiaries to assist in resolving.
• Accurately set up new estates, proposals, constituent coding and relationship details into Raiser’s Edge.
• Maintain meticulous record keeping, i.e. ensuring all contact information, proposals and attributes, actions, and notes are entered into Raiser’s Edge database.
• Support donor recognition activities and ensure that estate recognition processes are followed, updated, and captured in the database.
• Contribute to other Legacy & Planned Giving program gift administration, as needed.
• Maintain a digital first environment for estate records keeping.

 

Gift Administration (35%)

• Support gift processes as needed by the Vice President, Development, Director, Major Gifts and Development Team.
• Timely and accurate completion of donation processing forms upon receipt of gifts
• Initiate weekly and quarterly relationship manager reviews for gift coding process
• Accurately track gift coding in Raiser’s Edge database
• Review weekly gift report for proper gift allocation and coding, requesting corrections as necessary.
• Support month-end gift reconciliation in liaison with finance and gift processing teams
• Assist DEA team with weekly incoming mail procedures, identify gifts for Development team follow-up, and ensure proper filing and next steps.
• Daily monitoring of gifts of securities inbox and immediately action gift processing next steps.
• Prepare and execute donor gift invoices and reminders on pledge payments
• Ensure timely preparation and delivery of donor thank you letters and acknowledgements with applicable charitable tax receipts by mail or email, as needed in liaison with DEA
• Support the consolidated tax receipting and thank you letter process at year end

 

Development Operations and Donor Relations (5%)

• Support the Development Team’s stewardship activity through updates and action uploads into RE, in liaison with Business Solutions Team.
• Support legacy stewardship and cultivation activities through logistics, mailings, and other activities as needed.
• Coordinate logistics for larger mailings, including merging of letters and labels, fulfillment of packages, and postage.
• Monitor media and support our weekly Briefly process.
• Contribute to team updates, new ideas, and insights.
• Work cross-functionally to support development operations.

 

Qualifications

• A post-secondary degree, diploma or equivalent years’ work experience with a focus in fundraising, estate administration, law/paralegal, banking, business administration or other related discipline.
• Bilingual (French) candidate highly preferred.
• Results-driven with the ability to work in a fast-paced environment, prioritize, and multi-task with strong organizational skills and follow-through.
• Superior attention to detail.
• Proven ability to collaborate with stakeholders, seek information when needed, exercise sound judgement, and risk management.
• Fluency in English with strong written and verbal communication skills.
• Experience with CRMs (Raiser’s Edge or Salesforce preferred).
• Proficiency in MS Office Word, Excel, PowerPoint, and SharePoint.
• Dedication to lifelong learning with interest in professional development, new estate giving trends, and tax and philanthropy laws.
• Excellent interpersonal, oral, and written communication skills.
• Superb attention to detail and strong planning and time management skills.
• Experience managing completing priorities and meeting deadlines.
• Self-starter and resourceful with a collaborative spirit.
• Knowledge of and interest in UNICEF’s mission and values.
• Commitment to respect and inclusiveness.
• Some experience working in estate or business administration, legal or banking environments is ideal. Additional training will be provided.

 

An Employer of Choice: What We Offer

UNICEF Canada is where diverse talent & passion come together to create extraordinary impact for every child. We are committed to being an employer of choice and building a culture that is inclusive, ambitious, compassionate, and high impact.

Members of the UNICEF Canada team have access to the following employee benefits:

A ROBUST COMPENSATION PACKAGE

• Extended Health/Dental benefits, Healthcare Spending Account, and Wellness Account
• Life, AD&D, & Long-Term disability insurance coverage
• Employer match contributions (5%) to a Group Pension Plan
• Access to parental leave top-up

A COMMITMENT TO WELLNESS

• Flexible-hybrid work environment to support the work-life integration needs of our team
• Minimum 3 weeks of annual vacation (increases with time served) & 1 additional day per year of service (max 30)
• 10 paid sick days & 2 personal days
• 9 to 11 employee wellness days – an additional series of pre-set days off, given annually to further extend long weekends
• Discounted rate for a GoodLife gym membership
• Access to an Employee and Family Assistance Program

A CULTURE OF LEARNING & GROWTH

• Access to a comprehensive global learning platform with over 1600 courses, webinars & resources
• Internal leadership development, training, & mentorship programs that integrate Anti-Racism and diversity, equity and inclusion principles
• Opportunities to access both local & global stretch assignments

AN INCLUSIVE & PURPOSE-DRIVEN WORKPLACE

Centrally located head office in mid-town Toronto with satellite offices in Calgary & Montreal

• Easily accessed by public transit and a short walk from several parking locations
• Inclusive & accessible co-working and meeting spaces designed to foster purpose at every turn and accommodate the diverse needs of employees.

Our Commitment to Inclusive Workplaces & Recruitment

UNICEF Canada is an inclusive workplace and is committed to championing diversity, equity, inclusion and accessibility. Requests for accommodation can be made at any stage of the recruitment process.

At UNICEF Canada, we believe strongly in personal connections, and our hiring process is entirely human driven. We do not use AI or automated systems to review applications or conduct interviews. Each candidate is evaluated by our experienced team to ensure a fair and thoughtful hiring experience.

How to Apply

Please submit your resume and cover letter as one document to careers@unicef.ca by Tuesday, September 2, 2025. Please include your salary expectations in your cover email and reference Senior Coordinator, Gift & Legacy Administration in the subject heading.

Job Tags

Permanent employment, Full time, Long term contract, Work at office, Local area, Immediate start, Flexible hours, Weekend work, 2 days per week,

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