Job Description

Mabbett & Associates, Inc. (Mabbett®), an award-winning and industry-leading environmental, health and safety, and architectural-engineering consulting firm, is seeking a part-time receptionist to join its Stoneham, MA office. Working approximately 20 hours per week, this position will be responsible for providing basic receptionist and clerical support to the Firm. Qualifications High School Diploma or equivalent. 2 years of professional office administrative/receptionist experience preferably with an architectural, engineering and consulting (A/E/C) firm(s). Dependability, punctuality, excellent verbal and written communication skills, as well as strong interpersonal skills are required for this position. Exceptional customer service and organizational skills, with a strong attention to detail and a can-do attitude. Ability to multitask and thrive in a fast-paced environment while performing duties with minimal direction and supervision. Comfortable using a computer and experience using Microsoft® Office products, including Word®, Outlook®, and Excel®. Experience working with and maintaining sensitive and confidential information. A valid driver’s license and ability to pass a pre-employment background check. Additional background checks, including those conducted by the Federal government, may be required. Key Responsibilities Answer a multi-line telephone system, including screening and directing calls as appropriate. Greet office staff and visitors in a professional, friendly and hospitable manner. Maintain all common areas, including office kitchens and conference rooms, ensuring spaces are well-kept. Maintain fleet vehicle keys and first aid kits with the assistance from the Fleet Manager. Copy, fax, file, and scan documents using appropriate office equipment as needed. Schedule meetings for Executive Management Committee members and Senior Management as needed. Manage all incoming and out-going mail and packages, including sorting, packaging, metering, shipping and receiving parcels via USPS, UPS and FedEx. Help maintain corporate email and voicemail boxes. Perform data entry tasks. Maintain office supplies and equipment inventory, including ordering supplies as needed. Coordinate catering orders for in-house meetings/events, pick up supplies at the local grocery store as needed or directed. Perform other tasks and administrative duties as assigned. Any applicant who is unable to use or requires assistance with the online application process may request an accommodation by contacting Human Resources at: (781) 275-6050 or via email at careers@mabbett.com. No telephone calls please unless requesting application assistance.

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