Job Description
At AlumaSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!
Reporting to the Site Manager the Project Coordinator is responsible for:
KEY RESPONSIBILITIES: 1. Project Administration & Coordination - Support Project Managers in organizing, tracking, and executing project activities from mobilization to demobilization.
- Prepare and maintain project documentation including work packages, RFIs, submittals, permits, and change orders.
- Ensure compliance with contractual requirements, quality standards, and internal procedures.
- Coordinate daily communication between site supervisors, planners, engineers, and clients.
2. Scheduling & Logistics Support - Assist in developing and maintaining project schedules, manpower loading charts, and material forecasts.
- Track resource needs, equipment utilization, and delivery schedules to maintain alignment with project milestones.
- Support planning and coordination of mobilizations, demobilizations, and crew rotations.
3. Financial & Commercial Support - Compile and verify daily timesheets, equipment logs, and material usage reports for billing accuracy.
- Support preparation of cost tracking summaries, progress billing packages, and change order documentation.
- Monitor purchase orders, invoicing, and expense reporting to ensure cost control and compliance.
4. Documentation & Reporting - Maintain up-to-date project records and document control registers (drawings, correspondence, reports, and meeting minutes).
- Prepare progress reports, dashboards, and tracking tools for internal and client review.
- Ensure project close-out packages, lessons learned, and turnover documentation are completed and archived.
5. Communication & Stakeholder Interface - Serve as the central point of contact for coordination between project stakeholders and support functions.
- Schedule and document project meetings, distributing action items and ensuring timely follow-up.
- Maintain clear and professional communication channels between office, field, and client personnel.
6. Continuous Improvement & Quality - Support process standardization, data integrity, and procedural compliance across projects.
- Identify gaps or inefficiencies in workflow and suggest improvements to enhance project delivery.
- Assist in internal audits and project reviews to ensure continuous performance improvement.
Requirements: Education & Training - Diploma or degree in Construction Management, Business Administration, or Engineering (or equivalent experience).
- Additional coursework in project coordination, cost control, or scheduling is an asset.
- Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and scheduling or ERP systems (e.g., MS Project, Primavera, SAP).
Experience - 3–7 years of experience in project coordination, planning, or administrative support in construction or industrial services.
- Familiarity with scaffolding, access, or multi-trade environments preferred.
- Demonstrated ability to work collaboratively with cross-functional teams in field and office settings.
Skills & Competencies - Strong organizational and multitasking abilities with attention to detail and accuracy.
- Excellent written and verbal communication skills for internal and client-facing correspondence.
- Understanding of project financials, cost coding, and change management processes.
- Proven problem-solving skills and adaptability in changing project environments.
- Commitment to safety, quality, and operational excellence.
Other Requirements - Must be eligible to work in controlled or high-security industrial environments.
- Ability to obtain and maintain security clearance / site access authorization (e.g., Controlled Goods, site-specific background checks, drug and alcohol screening).
- Familiarity with radiological work controls and contamination prevention practices.
- Working knowledge of ALARA (As Low As Reasonably Achievable) principles.
- Understanding of dose tracking, contamination control zones, and radiation work permits (RWPs).
- Ability to interpret radiological postings and apply required PPE and boundaries.
- Strong procedural discipline and attention to regulatory documentation requirements.
- Ability to work in highly regulated environments requiring strong procedural compliance, documentation accuracy, and teamwork.
AlumaSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance.
AlumaSafway is a global company headquartered in the United States, with various departments worldwide. As a result,
English is essential for everyday operations.
About Us:
With a commitment to safety as its foremost value, AlumaSafway provides the broadest range of solutions with the
greatest depth of expertise to the industrial, commercial and infrastructure markets. Through a network of more than
25 strategic locations throughout Canada, AlumaSafway delivers a full range of service offerings including scaffolding,
motorized & access, insulation, rope access, refractory, fireproofing and coatings. AlumaSafway supports maintenance
and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local
labour and management. Today’s AlumaSafway is At Work For You — leveraging innovation and economies of scale to
increase safety and productivity, while remaining nimble and responsive. For more information about AlumaSafway,
visit
AlumaSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race,
creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or
veteran status.
AlumaSafway welcomes and encourages applications from people with disabilities. Accommodations are available on
request for candidates taking part in all aspects of the selection process.
Notice to all potential job candidates:
Please be advised that AlumaSafway will never require or ask for any fee from you in exchange for being considered,
hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any
employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone,
regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired
into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com
and provide the name of the individual and any other documentation or proof of such an act.
Job Tags
Ongoing contract, Work at office, Local area, Worldwide,