Job Description

About Us

With over 30 years of industry experience as a family-owned, customer-focused business, IDC Distribution distributes premium-quality lubricants across Canada. We specialize in high-performance solutions for the automotive, industrial, and transportation sectors.

As we continue to grow, we’re looking for a motivated Administrative Assistant who is ready to wear many hats and play a key role in supporting the daily operations, customer experience, and growth initiatives of our company.

What you'll be doing

This full-time, on-site role is perfect for someone who thrives in a fast-paced environment and enjoys variety.

You’ll be responsible for:

• Managing daily office operations and front-line communications in French and English
• Processing customer orders and managing order flow
• Invoicing, payables, and basic bookkeeping using Sage
• Tracking and updating inventory records
• Supporting internal and external meetings, scheduling, and logistics
• Following up on sales activity, preparing reports, and tracking KPIs
• Assisting with marketing tasks such as creating simple promotional materials, managing social media, or updating our website
• Supporting coordination of small events, trade shows, or client visits
• Maintaining organized filing systems and documentation

What we're looking for:

Must-Haves:

• Proven experience in administrative or office coordination roles
• Bilingualism (English/French) is required
• Strong organizational, time management, and multitasking skills
• Excellent communication and customer service abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with Sage (or similar accounting software)
• Ability to work independently with minimal supervision
• High school diploma or equivalent (college-level business admin is a plus)

Nice-to-Haves for Growth:

• Experience with inventory management systems
• Basic graphic design skills (e.g., Canva) or social media experience
• Knowledge of Google Business , newsletters, or event coordination
• Experience in distribution, logistics, or automotive industry is a plus

Why join IDC?

• Be part of a family business with an entrepreneurial spirit
• Contribute directly to growth and innovation
• Stable full-time position with future growth opportunities
• Supportive, collaborative, and agile work culture

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