Job Description

Executive Assistant to the General Manager

You are the talent-We are the Opportunity!

Mike Calvert Toyota is looking for an Executive Assistant that has the professional demeanor, experience and skill set to report directly to the General Manager. This candidate would need to exhibit the ability to manage schedules, events , reports, travel arrangements and assisting the General Manager with daily dealership functions.

Why Mike Calvert Toyota?

Mike Calvert Toyota is a company of people first. Without our incredible staff we have nothing. We are family owned and operated. Watching our people grow and thrive is our family's greatest accomplishment. We celebrate milestones in their lives; buying a new home, building a family, or things as simple as getting a new car or going on vacation. Listening to our associates to help improve is something we must do. Come be a part of something unique- The Mike Calvert way!

Job Responsibilities:

• Responsible for calendar scheduling
• Answer phones and greet clients
• Deal with highly confidential data on a daily basis
• Draft presentations, reports, and correspondence, agenda setting.
• Prepare monthly reports and meetings with department heads
• Draft presentations, reports, and correspondence in Excel and PowerPoint
• Coordinate special activities such as travel arrangements, corporate events, meetings, interviews, and conference/Zoom calls.
• Complete special projects as required.
• Manage vendor relations such as company cell phones, janitorial services, etc. as needed.
• Ensure that office supplies are always well stocked
• Draft presentations, reports, and correspondence in Excel and PowerPoint

Job Requirements:

• Demonstrate strong initiative and work ethic.
• Demonstrate professional composure and diplomacy working with senior level executives.
• Ability to manage and prioritize multiple tasks while meeting deadlines.
• Extremely detail oriented and able to see the big picture when managing tasks.
• Demonstrate sound judgment and make independent decisions in routine situations.
• Advanced proficiency in Microsoft Office software, specifically Word, Excel, and PowerPoint.
• Communicate effectively both verbally and written.
• Demonstrate strong attention to detail and proofreading abilities.
• Ability to work independently and in a team environment.
• Maintain strict confidentiality.

Compensation is commensurate with experience.

Job Tags

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