Job Description

Job Description

Our client, in the Construction industry is looking for an Equipment Administrator to support the tracking, maintenance, and reporting of their growing fleet.

This role is perfect for someone who enjoys data accuracy, organization, and keeping systems running smoothly behind the scenes. You’ll be managing equipment information, monitoring preventative maintenance schedules, and helping ensure the company’s vehicles and machinery stay in top condition.

Job type: Permanent, full-time

Location: Fully on-site, in Greely, ON (must have your own vehicle)

What You’ll Be Doing

• Maintain and update fleet information using ERP systems (Maestro or similar) and Microsoft Excel .
• Create and manage work orders for repairs, inspections, and preventative maintenance tasks.
• Track and input data from various sources including Corfix, emails, and maintenance logs.
• Generate and review reports related to fuel usage, equipment hours, and inventory.
• Support the inventory process by tracking parts and creating catalogue items when needed.
• Collaborate with internal teams and vendors to ensure accurate and timely maintenance updates.
• Occasionally assist with light administrative or coordination duties related to the front office.

What You Bring

• 2+ years of experience in equipment administration, fleet coordination, or data entry roles.
• Strong Excel skills — able to manage large datasets and reports efficiently.
• Familiarity with Maestro ERP or comparable systems is a strong asset.
• Excellent attention to detail , accuracy, and organizational skills.
• Comfortable working independently in a quiet office environment.
• A valid driver’s license and reliable vehicle — this location is not accessible by public transit.
• Experience in equipment, fleet, or automotive environments is an asset but not required.

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